Spending too much on recruitment, payroll or global HR?
Best PEO solutions for small business
As a non-profit organization, your goal is to extend your reach and create awareness about a particular cause or mission. For non-profits with employees, services, such as HR and payroll, can become time-consuming and costly, taking away from focusing on important tasks. Furthermore, these resources may be limited, hindering the ability to progress and accomplish organizational goals.
Fortunately, a Professional Employer Organization, or PEO, can make all the difference. A PEO acts as the co-employer of your business. They will manage HR functions, payroll, and tax obligations, allowing you to spend more time on growth and acquiring top talent. Ultimately, partnering with the right PEO means more time to dedicate to your cause.
This guide explores the 4 best PEOs for non-profits with a breakdown of their features, pricing, and pros and cons. We are here to help you make informed decisions for the long-term success of your business.
How We Made Our Best PEOs for Non-Profits List
As industry experts, we’ve combined our experience and our knowledge of PEOs with client reviews and website features to deliver our list of top PEO services for non-profit organizations.
To help every non-profit institution align with the right Professional Employer Organization, we consider factors such as the key features offered by each provider, in addition to the overall quality and reliability of their services, based on the unique requirements of non-profit companies.
1. Remote People
Remote People remains a long-standing and trusted PEO, helping non-profits with HR, payroll, taxes, and compliance services for remote teams in the US. The top PEO has continued to make its mark as one of the best PEOs for non-profits because of its expert support services, high standard of compliance, and streamlined HR administration. What sets Remote People apart from its competitors is their keen attention to detail. The Professional Employer Organization satisfies all US federal and local regulations, and it helps charitable organizations with efficiency in its self-serve platform.
Key Features
| Self-Serve Platform | Because non-profits have to maximize their time and effort, Remote People’s self-serve platform goes a long way to increasing efficiency without losing precision. The platform allows you to sign documents, onboard in minutes, and provides payroll tracking. |
| All-In-One PEO Solutions | When you partner with Remote People’s PEO, you receive real-time assistance with tax filing, payroll, benefits administration, and compliance guidance. You can perform all of your HR tasks in one platform with support from a single service provider. |
| Compliance Guidance | As a non-profit, you simply don’t want to be hindered by compliance issues. If you fail to adhere to tax obligations, your institution will face penalties. Such penalties may be costly and damage your professional reputation. The trusted PEO is familiar with US-based labor laws, keeping you compliant every step of the way. With Remote People’s PEO, you have peace of mind that tax and payroll processes are managed as per state and federal regulations, and employees are legally onboarded. |
| Tailored Benefits Plans | Non-profits can appeal to talented employees by securing attractive benefits plans, particularly where lower salaries are offered. These benefits plans are affordable and cover dental, 401(k) retirement plans, and life insurance. |
| Dedicated Support | If you’re tired of dealing with multiple chatbots and AI assistants, then Remote People’s PEO can help. When you have a question or run into an issue online, you can speak to a real support team. |
| Scalable | If you are thinking about expanding your services abroad, Remote People’s PEO supports local and global growth. Its scalable solutions prevent hindrances when you wish to expand and will save on the costs of hiring additional HR and legal experts. Remember that your chosen PEO should always grow with your business. |
Pricing
Remote People offers transparent pricing starting from $199 per month, per employee.
| Pros | Cons |
|---|---|
| The self-serve platform is easy to use and allows not-for-profits to save time by managing employees, payroll, and HR in one place. Reliance on Remote People as your all-in-one provider reduces time and costs. You won’t need to hire multiple vendors, whether for HR and tax or managing payroll, creating efficiency and affordability. The PEO includes an onboarding manager so you can have new hires integrated in a matter of days rather than weeks or months. Users are impressed by the PEO’s commitment to transparency, from its pricing to its service delivery. | Remote People’s PEO services are limited to US-based companies. Non-profit organizations will have less control over their HR; however, this is part of all PEO partnerships. |
Our Verdict
Remote People remains a top choice of PEO provider for non-profit companies in the US. The dedicated Professional Employer Organization helps smaller organizations by creating efficiency, handling compliance, and assisting every client with state and federal regulations. As a leading PEO, Remote People continues to support non-profits with risk mitigation through fully compliant onboarding, adherence to tax laws, and guidance for terminating employment contracts. Recognized for efficiency and transparency, the PEO is the ideal partner for non-profit organizations.
2. Rippling
Rippling’s PEO gives all-sized institutions access to benefits, compliance support, and HR. The PEO software is designed to help non-profit organizations with effortless payroll processing and onboarding new employees.
Key Features
| Automated Payroll | The company provides automated software that syncs your payroll with HR data. With Rippling’s PEO software, you eliminate the tedious process of manually entering data. For example, PTO hours can be synced into the system. You no longer have to sit and manually calculate deductions, as Rippling PEO software will process these calculations for you. This means that you have more time to focus on your administration and other areas of growth. |
| Real-time Employee Tracking | Rippling has a Time and Attendance feature that employees can use to monitor and manage their working hours. What is most convenient is that employees can access real-time tracking through the Rippling mobile application. The mobile app allows workers to update their hours wherever they go. The approved hours are updated in the payroll system, and overtime alerts are delivered before limits are reached. |
| Onboarding Automation | The Rippling platform makes quick onboarding possible, whether you are hiring hourly workers, contractors, or full-time employees. This process includes adding workers to the payroll system. |
| Data Unification | For non-profits, data unification through custom fields allows you to perform analyses and gain deep insights for the betterment of your organization. |
Pricing
Rippling’s PEO does not reveal its fee structure; however, its rates are calculated per employee per month.
| Pros | Cons |
|---|---|
| Rippling helps charitable and not-for-profit companies streamline their workflows with automated payroll and employee tracking. Custom and unified fields in its application facilitate data reporting and analytics. | Many users report difficulties understanding Rippling’s user interface. Nonprofits must be aware of possible hidden fees that could become too burdensome to manage. |
Our Verdict
Rippling can free up much-needed time and resources for PEOs by automating critical HR functions. Unfortunately, the lack of upfront pricing is limiting for such institutions that need transparency for budget considerations.
3. EquityHR
EquityHR is a US-based Professional Employer Organization. The company provides PEO services for non-profits by managing payroll, HR, and benefits administration. What makes this agency a fair choice for not-for-profits is its strategic approach to HR. The service provider acts as an extension of your existing team by delivering HR expertise. EquityHR is backed by years of experience working with non-profit institutions and understands how to overcome regulatory and other hurdles these organizations may encounter.
Key Features
| Compliance Support | EquityHR understands how important it is for non-profit organizations to remain compliant with local regulations. Rather than being concerned about tax obligations or processing payroll on time, the PEO simplifies HR to ensure all processes run smoothly and risks are mitigated. This includes keeping updated on changing laws, tax regulations, and specific practices for non-profits to prevent non-compliance penalties. |
| Specialized Payroll Management | Non-profits must deal with multiple grants and specific tax requirements that are effectively handled by the EquityHR team. The professional PEO collects employee data, and they will calculate your workers’ gross and net pay. Employees are paid on time, and benefits are deducted to prevent a dissatisfied workforce and possible non-compliance penalties. |
| Scalable Solutions | Nonprofit organizations must continue to adapt and grow to achieve their objectives. At EquityHR, services including HR and payroll are scalable to grow with such businesses. |
| Expert HR | The PEO serves as an extension of your workforce, saving time and costs in establishing an internal HR team. The HR service addresses resource limitations that plague many charitable organizations. |
Pricing
The service provider does not disclose its PEO pricing. Businesses must contact the company for a quotation based on their specific requirements. Fees are typically based on a percentage of payroll or a monthly rate per employee.
| Pros | Cons |
|---|---|
| The PEO offers customizable solutions for non-profit organizations, which means that the agency caters to your particular needs. Whether scalable HR or specialized payroll, EquityHR creates unique solutions for every not-for-profit business based on the size of their workforce and industry. | EquityHR only serves US-based non-profit organizations. The service provider does not offer a self-service platform that clients can use to manage employee participation, payroll, or benefits administration. Lastly, EquityHR fails to provide transparency concerning its PEO pricing. |
Our Verdict
EquityHR serves US-based non-profit organizations with HR functions, onboarding, payroll, and compliance. The service provider has worked with such institutions for many years and can cater to the specific needs of non-profit clients, from adhering to changing regulations to delivering updated HR. The small-scale PEO will maintain compliance with regulations concerning non-profits in the states, providing peace of mind that your organization is protected against legal consequences. Unfortunately, the PEO does not disclose its monthly or yearly fees. Interested parties must contact EquityHR for a custom quotation.
4. Deel
Deel’s PEO is known for its HR administration, payroll management, and compliance services for small businesses, including non-profit institutions. The Professional Employer Organization is popular among global clients, as it has an expert support team and delivers efficient onboarding for contractors and full-time workers. Deel specializes in PEO services for US-based clients, ensuring they comply with federal and state laws. As a reliable service provider, Deel not only offers non-profit organizations valuable resources, but it also provides competitive benefits plans.
Key Features
| Global Workforce Management Tools | Deel offers tools to allow employers and managers to assess international employment requirements and regulations for hiring contractors. Not-for-profits that are looking to expand their services abroad can utilize the Compliance Hub to familiarize themselves with global market requirements for seamless hiring and onboarding solutions. |
| Specialized HR Functions | The popular PEO provides specialized HR in terms of easing administration and onboarding employees as per state and federal regulations in the US. The Professional Employer Organization is familiar with labor laws across all 50 states, guaranteeing compliance. |
| Manage Remote Workers | For international not-for-profit companies, Deel’s platform is used to manage full-time employees and contractors internationally. Registered users can track time and overall employee performance from a single platform. It is a convenient solution for non-profit companies interested in expansion. |
| Contractor Management | To prevent issues of employee misclassification, you can easily onboard and manage contractors separately from full-time employees. This additional feature will have contractors integrated and ready to work within days. |
| Benefits Plans | Deel has made it their mission to offer their clients attractive benefits plans/packages. Deel will oversee the administration while allowing providers to present private benefits plans and supplementary benefits. Clients can use their current plans to appeal to new workers while Deel oversees their business services. |
| Compliance | Undoubtedly, Deel will keep you compliant with changing labor laws, so you never encounter a legal penalty. The service provider is a leader in local and global compliance measures, ensuring that clients adhere to rules for hiring, onboarding, and paying their employees. |
Pricing
Deel is quite transparent about its pricing structure. Its US-based PEO services start from $95 per month. Non-profit organizations can take advantage of Deel’s promotional offers, such as free services for the first two months on a one-year contract.
| Pros | Cons |
|---|---|
| The global PEO service will keep you compliant with labor regulations worldwide. For US-based not-for-profit companies, Deel’s PEO adheres to state and federal regulations for onboarding employees, processing payroll, and offering benefits packages to attract employees. The PEO allows clients to manage their employees and HR in a single, secure platform, saving time on hiring multiple providers. Nonprofits will save on the costs of hiring legal and HR experts who are readily available with the provider. Lastly, the PEO includes customer support to effectively and compliantly deal with your most pressing queries. | Despite Deel providing international PEO and Employer of Record (EOR) services, it only offers specialized PEO solutions to non-profit companies in the US. Deel’s PEO platform may be challenging to navigate. |
Our Verdict
For leading PEO services as a non-profit organization in the US, Deel is one of the best providers. The company offers its clients HR, benefits administration, and tax compliance. Non-profit organizations that wish to free up time to grow the business and expand their mission can rely on professional customer services. Furthermore, the Professional Employer Organization offers tailored benefits packages that clients can provide to new workers. Overall, Deel is a reputable PEO service that will guarantee compliance.
Choosing the Right PEO for Your Non-Profit – Our Advice
As a non-profit business, you may have to work with a limited budget and a lack of resources, such as access to legal and HR experts. Without an HR team or compliance guidance, you can spend far too much time on daily administration and, in some cases, incur unwanted costs for legal assistance or delays caused by errors.
Most non-profit institutions struggle with a lack of staff, which means that existing employees must handle HR functions in addition to their assigned job tasks. This significantly slows organizational growth and creates a stressful working environment, affecting employee retention and satisfaction.
Hiring a Professional Employer Organization simplifies your business operations by managing payroll, benefits, taxes, and compliance. Providers, such as Deel and Remote People, have their very own platforms that clients can use to manage employees. Furthermore, a PEO can alleviate the administrative burden placed on your organization, which means more free time to invest in growth and creating awareness for your cause.
Frequently Asked Questions
Yes, PEOs are certainly beneficial for non-profits because they create cost savings and efficiency when it comes to employee management. Because they act as the co-employer of your workforce, they take on time-consuming and administrative tasks, reducing errors and processing delays. Service providers such as Remote People and Rippling offer comprehensive PEO solutions that simplify daily operations. Whether you need expert advice on tax obligations or onboarding new employees, a Professional Employer Organization offers exceptional support, scalability, and compliance.
Most PEO services are affordable, with monthly fees issued per employee. It is important to avoid providers that do not offer transparent pricing. As a non-profit, hidden costs when hiring a PEO can lead to significant financial constraints. Always read the terms of your contract to avoid additional fees or charges down the line.
